Data Storage in Data Life Cycle

Every piece of data that is in development, living on our devices, or in cold storage is in a different stage of its life cycle. This digital information needs to have a level of protection at every stage to ensure it can complete the cycle without a breach incident or other event that could expose it to a malicious party. While companies and organizations may think they have proper security in place for each stage, a recent study from Netwrix shows that many lack security in certain stages, the most prominent being data storage.

Data Life Cycle

The life cycle for data applies to all forms of digital information. While there are some variations as to the steps in the cycle, the general outline can be boiled down to six steps.

  • Creation–data is created every day through an internet search, sensors, customers sending information to companies, and more.
  • Storage–after processing data into the appropriate format, it is stored on databases, external storage media, or other mediums that ensure accessibility and security.
  • Usage–the data is used in ways such as analysis for corporate or personal purposes, sent to a user for learning, or implemented into a website by a developer.
  • Sharing–data may be shared internally, with the public, or just sent outside an organization. After this step, the original data cannot be recalled to be changed.
  • Archiving–information is removed from active use and stored in a secure place where no usage or publication occurs. It must be accessible if needed in the future.
  • Deletion–the end of the life cycle, deletion means removing all copies of data from devices and systems. This step must be performed correctly to ensure the data is gone.

Unsafe Storage Techniques

The study by Netwrix found that one quarter of the 90% who claim their sensitive data is secure, admit that their company is not protecting information properly. Companies have discovered data stored outside of a secure location and almost two-thirds of those surveyed found data had been exposed for anywhere from days to a matter of weeks.

One of the common issues with proper data storage is having an IT department that stores data on a project by project basis, rather than protecting information all at once. Additionally, an IT department may feel it is not their responsibility to monitor storage, however there is a lack of interest in storage administrator positions.

Another common issue is not planning for the future. Many companies do not have a backup or disaster recovery plan in place, thinking it is unnecessary. This unfortunate lack of security in data storage leads to exposing personally identifiable information (PII), trade secrets, and other critical information to a business or individual. Not only does it result in costly data breaches, but a company can lose all credibility without proper storage.

Secure Storage for All

Having a secure form of storage is more important now than ever with budding data privacy laws and more elaborate cyberattacks being created by hackers. Companies must begin by identifying which data is the most sensitive and could potentially harm the business and other people if it were to become exposed. That dataset must then be stored using trusted storage media with strict access controls.

The SecureDrive product line includes hardware encrypted external hard drives and USBs. These devices are FIPS 140-2 Level 3 Validated and HIPAA Compliant and are impossible to hack due to the military-grade AES256-bit XTS encryption layers. SecureDrives and SecureUSBs can be accessed either through PIN entry or wireless authentication via secure app, ensuring no unauthorized parties can steal the information.

To learn more about how our secure storage devices are the ideal asset for your business, call us at 1-800-875-3230.