Office Data Security

In states throughout the US, governors have begun to slowly re-open businesses as the curve has been flattened in terms of people contracting and dying from the Coronavirus. While some people may be returning to the office, others may still be working remotely. This results in a somewhat new format for some companies who have not had a mixture of in-house and remote workers before. With any new method in the workplace, the first thing to do is ensure that normal operations can continue as planned, and that means protecting corporate data in all work platforms.

Making Employees Feel Connected

With some people back in the office, it is business as usual for them. They see the same faces they did before social distancing, have the same IT department available, and have in-person meetings to gauge company productivity. However, for the workers who are putting in their hours at home, it is difficult to feel they are a part of the team, especially when their co-workers are in the same place together.

Just because businesses may be opening does not mean that life is going to be exactly the same as it was before the virus, and employers and managers need to adapt. The biggest problem with remote workers is that they do not feel that their voices are heard and they aren’t involved in a project. While a recent survey found that 95% of business leaders recognize the importance of collaboration tools, only 56% of them have used any of these tools.

To ensure remote employees are effectively involved in business operations while feeling connected to the rest of the workforce, follow these tips:

  • Include them in conference calls through video or phone
  • Use collaboration tools such as Trello or Slack to seamlessly communicate about projects
  • Make a list of where work from home employees can find helpful resources
  • Establish regular check-in periods with the employees to see how a project is progressing
  • List the best methods of communication for specific circumstances and times of day (email, Skype, text)
  • Prevent your remote employee from feeling isolated with a call to check on their emotional health and have virtual office parties

Protecting Corporate Data On-Site and Off

On-site workers who are returning to their desks can now save work files to their corporate computers, which offer higher levels of security and keep sensitive data from leaving company walls. For those completing remote work, there is no guarantee for data security. Someone working from home will most likely be using their personal device to complete tasks. That means they are responsible for regularly updating their device and ensuring the security features are activated. This leaves protecting the data completely in the hands of the employee. Additionally, one click on a phishing email could lead to computer viruses and sensitive data sold on the dark web.

While there are risks for remote workers, on-site employees can also put corporate information at risk for a data breach. Without proper security training upon hiring, employees in the office may:

  • Create insecure passwords
  • Use unencrypted devices if a Bring Your Own Device (BYOD) policy is in place
  • Potentially email corporate information to themselves or save it on their own device

Both workers on-site and those at home offices can be the reason that sensitive information from your business is lost, stolen, or misused. That’s why companies need to implement a strategy on data storage and protection for employees in all areas.

Proper Data Storage Company-Wide

A recent cybersecurity survey found that fewer than 23 percent of employers provide their employees with digital devices. This leaves businesses vulnerable to security risks and leaves administrators without any control over data access points.

The SecureDrive BT is a hardware encrypted external hard drive that offers the highest levels of security. The device itself is FIPS 140-2 Level 3 Validated, meaning it was tested in a government facility to determine its level of security. These hard drives have several other features that make it ideal for both in-office and at home data storage:

  • Remote management so an admin can view access logs of when the device was unlocked and by whom.
  • Remote wipe and password reset to keep data within a company if a disgruntled employee leaves with the device.
  • OS independence to work across all systems with a USB port.
  • Inactivity and Step-away Auto Lock to protect files if an employee leaves their workspace.

As employees begin to return to their office buildings and the number of remote workers continues to rise in other industries, the need for proper data protection remains an immediate need. To learn more about our hardware encrypted data storage devices, call 1-800-875-3230.