Data Storage and Security for Remote Workers

While people worldwide are staying inside to limit the spread of the Coronavirus, that doesn’t mean that their personal or corporate lives have stopped. Microsoft reported a spike in the use of its “Teams” programs with over 44 million users per day throughout the world. This includes an increased use of Cloud services for storing data while working from home.

During this pandemic, it is important to keep data stored both on physical storage and in the Cloud to ensure it is available when people return to their offices. The problems with storing data at home are the limited capacities of cloud storage and the security requirements that companies enforce when storing sensitive information.

Limited Cloud Storage

Microsoft’s cloud deployment resources dropped below their average 99.99% success rate due to the sharp increase in users. To combat this issue, Microsoft is managing how its services are used and by whom. Customers may see limits on free offers for its cloud services and may have to use another region that is experiencing a lesser demand. The company is monitoring their services to allow for health and safety organizations to have the most capacity including:

  • First Responders (fire, EMS, police dispatch)
  • Medical Supply Management and Delivery
  • Health Screening Applications and Websites
  • Emergency Routing and Reporting Applications

To manage the demand for Cloud service, Microsoft has made small changes to features that won’t disrupt the customer experience. These include video resolution, the frequency that Microsoft checks for user presence, and the interval at which users see what another person is typing.

Following Requirements While Storing and Backing Up

When backing up data, an employee must comply with their company’s regulations that specify how data must remain protected while stored, managed, and shared. Many countries in the European Union are already following General Data Protection Regulations (GDPR), while California in the US has enacted their own set of data laws known as the California Consumer Privacy Act (CCPA).

For other states and entities without state-wide or federal regulations, it is up to the individual businesses to outline what type of IT solutions may be used, where and how documents are kept, and how to react to a data leak. The website, itgovernance.eu outlines some of the steps for remote workers to take that follow GDPR regulations that can translate into any business’ operations.

  • Set strict access control over your device, including the external storage media to protect sensitive information if the media is lost or stolen.
  • Installing software to monitor an employee’s work habits while working from home is an invasion of privacy, as many use personal devices.
  • When data is transferred, it must be encrypted to protect it from being accidentally leaked.
  • Have expert cybersecurity workers on staff to mitigate any issues that arise, or ensure your corporation’s managers have educated themselves on proper practices to inform employees.

Satisfying Company Requirements Worldwide

Whether you are a company who must follow GDPR, or are an employee following your manager’s recommendations for data security, there is a data storage solution that can help. The SecureDrive and SecureUSB data storage products are hardware encrypted and FIPS 140-2 Level 3 Validated for government tested security. The devices are GDPR compliant and have security features such as inactivity autolock and brute force anti-hacking technology to wipe the device clean after 10 consecutive failed password entries.

The BT models are also remote management ready with features like geo- and time-fencing to restrict drive access to predetermined times and places. Remote wipe allows a user to clear the information on the device using their phone, which protects data in the event the storage device is lost or stolen. No matter what regulations your company may have while working from home during COVID-19, our SecureDrive and SecureUSB products will meet them all. Call 1-800-875-3230 to learn more.